What's new in EVRST Invoice

Open a till with a starting float and close it against a counted drawer. Staff count blind, so the expected figure only appears after they commit their count. The shift report prints on thermal or A4 and shows takings by payment method, any cash paid out or dropped, and the difference. A manager can correct a closed shift with an append-only adjustment that leaves the original count visible. Optional, and off until you turn it on.

When a customer haggles, type the amount you agreed and it comes off the bill rather than off five lines one at a time. Choose whether the figure you type is the reduction of the printed total or the reduction before tax, set a staff limit, a hard ceiling and a maximum amount, and decide whether a supervisor must approve or a reason must be given. Works on invoices and at the till, and can be changed or removed later.

Give an item a warranty period and it is stamped onto the sale. The invoice then prints a "valid until" badge on the line and your warranty wording at the foot, so the invoice doubles as the warranty card. Because the terms are captured at the moment of sale, a reprint years later still shows what was promised that day.

When goods come back broken, keep them out of sellable stock and keep them on the record. The item shows what is defective and why, you clear it when you scrap or return it to the supplier, and a new Defective Returns report shows which items and which reasons keep recurring.

When you refund an invoice, EVRST now produces a proper credit note: its own number, a reference to the original invoice, the lines being returned and the tax being reversed. Print it on A4 or on your receipt printer and hand it to the customer. A new Credit Notes screen lists every one you have issued. Refunds of an overpayment get a refund receipt instead, with no tax lines, because no goods came back.

The original invoice is never rewritten. It keeps the figures it was issued with and simply shows which credit notes have been raised against it, on both the A4 sheet and the receipt-printer slip, which is what your accountant and the tax rules expect. Refunds you took before this update are given numbers automatically, so your older ones can be printed too.

When you close a shift, EVRST tells you how it reached the figure your count is measured against: the opening float, cash sales, refunds, cash in and out on vouchers, float added, and every drop to the safe listed on its own line with the time and reason. Underneath, a Cash handled this shift total shows everything that passed through the drawer including what was dropped, so a bank run mid-shift is accounted for in full. None of it appears until you have submitted your count, so the blind count is unchanged. The shift report prints the same working.

Open the drawer without ringing a sale, choosing a reason. Every open is recorded against the person who did it. Optionally require a manager’s approval.

Each till can trim its receipt width and nudge the content left or right, which fixes content printing past the edge on printers whose usable width is narrower than the paper. A test print renders a full sample receipt so you can check the fit before serving a customer.

Cash in, cash out and net cash flow from your receipt, payment and expense vouchers, with journals kept separate so they never distort the cash figures.

New releases and announcements arrive through a bell beside the dashboard title. Important ones appear once so you do not miss them. The app never updates itself in the background; you install when it suits you.

When you invoice a returning customer for something they bought before, their last price and date appear beside the line. It never fills the price in for you, so you are not caught out quoting higher than they remember, or silently repeating a one-off discount.

Job cards can now be tuned to your trade, with fault checklists for automotive, mobile and laptop, or general electronics. Line entry gained searchable presets for parts, labour and fees, required fields so a job card cannot be saved half-empty, and a check that a job actually has something billable before it becomes an invoice.

Purchase invoices, vouchers, reports, customer statements, service tickets and payment receipts can now follow your brand colours, match your invoice automatically, or stay plain. Every logo setting moved into Design Studio, next to the documents it governs.

The invoice line picker, the till, exports, imports and label printing all read your full catalogue, so every item is reachable everywhere it should be. Shops carrying several hundred items or more get the most from this.

Items, customers, vendors and terminals now open with the newest first, so a record you have just added is at the top instead of buried alphabetically. Switch back to A-Z whenever you like and the app remembers your choice.

A shift’s channel figure is a total across every card and transfer channel. On the Cash Closing report you can click that figure to unfold every channel with its own difference, and a shift whose channels point in different directions is marked so it is not passed over. The shift report carries the same per-channel detail, and a channel the cashier could not reconcile says so rather than reporting a nil difference.

When a till came up short and the cash turned up later, you could already correct the closed shift without rewriting the count. You can now do the same when a card machine settles short and the bank puts it right the next day: the adjustment box asks whether you are correcting the cash drawer or one of that shift’s channels. A channel correction never touches the cash figures, and a card difference that has since been settled stops being flagged on the report.

An Export CSV button on the Credit Notes screen saves everything matching your filters, not just the page on screen, with the filters and the totals written into the file. The Owed back tab exports as well, as a statement of what you currently owe customers.

You can now narrow it to a period, to a customer, or to one kind of document, and the totals across the top cover everything you have filtered to rather than just the page in front of you. Credit notes and refund receipts are counted separately, because only the first kind reverses tax. A new Owed back tab lists every invoice that was paid in full and later edited down, so money you still owe a customer is no longer something you have to remember. Your filters are kept in the address bar, so you can bookmark a view or share a link to it, and following a credit note to its invoice and coming back returns you to the same filtered page.

When an invoice is edited down after it was paid, the surplus can now be returned in parts rather than all at once, so you can hand back cash today and transfer the rest later. Each part gets its own numbered refund receipt, and the invoice keeps showing what is still owed until it reaches zero.

Your own item codes are kept exactly as you typed them, so re-importing a corrected file updates your items instead of duplicating them. Any column the template does not recognise is now named before you confirm, so a misspelled heading cannot slip past. Items can also arrive with tax rate, HSN code, serial tracking, warranty and price override already set, ready to sell.

The preview now lists your whole file, and the valid, error and duplicate counts above it are buttons. Click the error count and only the rows that need attention are on screen, so one bad row in six hundred takes a click to find rather than a search. You can also choose how many rows to show per page and jump straight to one. While the import runs you see how many records are done out of the total, and you can stop it; whatever was already created is kept.

Small print on the receipt is solid black and the smallest lines are larger, which is what a thermal printer reproduces most clearly.

A forgotten password can be recovered using either of the two email addresses on your account, and the app is clearer throughout about which address is which.

Tickets raised from inside the app go to an automated support system that runs continuously, so most are answered within 24 hours.

The Defective Returns report now has a Dispose / Scrap button on each row, so you can write off broken goods from the report that told you about them instead of going item by item. It opens over the report, so the dates and filters you set are kept. The button on the item page is unchanged. Serialized items stay per unit.